How Cloud Migration Can Enhance the Organization's Success
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How Cloud Migration Can Enhance the Organization's Success

By Enterprise Networking Mag | Saturday, October 05, 2019

Cloud migration helps the employees to not only simplify the workload but also provides a better experience for customers by enhancing and ensuring success.

FREMONT, CA: Enterprises require cloud-first strategies to remain competitive in today's business ecosystem. With cloud solutions, companies take advantage of quality, scalability, and elastic storage. Cloud offers more flexibility for redundancy and flexible scalability for rapid computing roll-out of new applications. It is ready to access advance cloud-based services like Machine Learning (ML) and Artificial Intelligence (AI). Even with these benefits, there are concerns around cloud migration. The main issue about the cloud is migration has been the complicated and risky migration process. Depending on the migration project, it can become a labor-intensive process and a drain on internal IT resources. So, how do the organizations minimize the complexity and speed the time to return on investment (ROI)?

Reviewing internal infrastructure

Migrating to the cloud offers both the application and cost advantages. As a part of the migration process, it is very important to know and understand what makes up an organization's existing content, that includes unstructured data, metadata, and custom components.  Migrating to the cloud, a basic lift and shift strategy of moving an existing Enterprise Content Management (ECM) platform can be risky. As a result, the firms will need to adopt an approach that offers an uninterrupted service and also de-risking the overall migration. Although there is no such thing as 'a push-button migration'. A programmed approach that kick-starts the migration process will help businesses in continuing the migration at their speed.

Outlining a strategy

To help the organizations leave the legacy platform while reducing the risk of migrating content to the cloud, enterprises should follow a step-by-step approach, which comprises three elements —

1. Plan for tools: For collecting data from multiple repositories, enterprises should have access to certain tools that will allow them to plan and execute by moving ECM systems to the cloud. Key tools comprise dashboards, analytics, content service connectors, and migration severs.

2.  Enlist the experts: Leverage the experienced consultants who have planned and delivered many large-scale, legacy system migrations, and integrate the best practices and transformation initiatives during the migration. They will help to lift the weight off an organization's IT team and deliver the direction.

3. Establishing a robust procedure: Adopt a firm migration process that is focused on efficiency and risk-mitigation. Review the existing system, set up the migration tools and processes, and educate users on how to manage the migration.

Setting a firm timeline

As organizations try to build a migration plan, it is also important to understand the migration timeline. To adopt a phased, step-by-step approach, enterprises should prioritize migrating recently accessed content first and leave content that has not been accessed for some time to a later phase. Categorizing data by accessed time or by application/department and then phasing the program is an excellent approach to support user adoption, as well as de-risking the migration. One recommendation is not to let the timeline wavier too much as you risk the process extending far longer than originally intended and delay the ROI.

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